Posting a Job

Once you have your  lists, templates (application stage & scorecard templates) and application forms (Recruitment --> Configure --> Forms) set up, you're ready to post a job!

To get started, click Recruitment --> Jobs.

Click the green button on the right that says Add a Job Listing.

For fastest data entry, please be sure that you have set up the following items before going ahead and saving this job listing:

  • Your Departments, Locations and Employment Statuses that pertain to this job listing.
  • Your Application Stages and Scorecard Items, as well as the Stage and Scorecard templates that group/order them together for this job.
  • Your custom Application Form that applicants will fill out when applying for this job.

Revision Notice

Some of these settings are only editable while this job listing has no applicants, but are locked down as soon as the first application for this job is entered.

Title

Write the title of your job listing here. IE: Marketing Manager.

Summary

Add a brief summary of the job here -- this summary will be included in the preview on your Careers page. 1-2 sentences is best.

Position Identifier

Select a position type from the dropdown list. If you can't find one for the position, you can type in a new one in order to add it. Once you find a candidate to hire, this will later be their position title within HR Partner.

Employment Status

Choose whether the job is full-time, part-time, or other. 

Department

Select the department of this position.

Select the office location of this position. For example "London Office" or "Main headquarters." If you don't have your office identifier in the system yet, open up a new window and go to Company --> Data Files --> Categories -->Location

Web Content

Here you can write (or paste) the full job description. This is an enhanced text editor which means that you can keep it as simple (or get as fancy) as you'd like! You can bold text, add bullets, change font colors, create headers, and edit the font sizes.

Publish On & Until

Under "Publish On," select the date that you'd like the job listing to go live. 

In the "Until" field, you can add a job listing expiration date. You can leave this blank if you don't know when you will take the job listing down.

NOTE: If you plan to use our Glassdoor integration, it is very important that you fill out an expiration date for the position under "Until" (even if it is a month or several months in the future).

Evaluation Panel

The evaluation panel is a simple list of the people on your team that will be involved directly in the hiring process.

Admin Users on Panel: Admin users are typically managers. In this section, you can select the administrative users who will be involved in the hiring process for this role. Note: Only admin users will be able to mark the candidate as "hired" once an offer has been made. 

If you start typing in an admin user's name and it doesn't appear or you can't find someone, it likely means that they must first be added as a User within HR Partner (you can find this in Company --> Users).

Employees on Panel: Select any employees that will be involved in the hiring process for this role. 

Templates

Application Stage Template: You can nominate the various Stages that your employees will move through during the application process. You can set up as many Stages as you'd like by going to Recruitment --> Configure --> Lists --> Applicant Stages, and then you can group or order the stages by create a template on the Stage Templates page.

Scorecard Template: Scorecards contain the attributes that the selection panel will rate the applicants on. You can create as many attributes as you'd like by going to Recruitment --> Configure --> Lists --> Scorecard Stages, and create templates to groups and order them via a Scorecard Templates page.

Application Form

Here you can select the application form that you'd like to use for this position. You may select an existing application form that you have used in the past, or create a new one.

If you haven't already created an application form for this position, no worries -- simply go to Recruitment --> Configure --> Forms to create one.

Preview Listing

If you'd like to double check to see what your job listing will look like before it's live on the web, scroll to the very bottom of the page and click the gray "Preview Listing" button.

Publishing

Once you're ready to publish your job listing to your Jobs page, click the green "Save" button on the bottom right-hand corner of the screen.

Once you're clicked save, the job will be live on your Jobs page. If you need your Jobs page link, simply click Save and then click Recruitment --> Jobs and at the top, you will see your Jobs page URL.