Adding & Managing Job Applicants

Once you've posted a Job, Applicants will begin to apply and filter into the system. By default, any Job Applicant that applies to a specific and open Job Listing will be tied to the Job Listing, but there are also ways to manually import Applicants as well (more on this later).

To view all Applicants in your Recruitment section, go to Recruitment -> Applicants.

Manually Adding Applicants

After publishing a Job, Applicants can apply online and submit their applications. These applications will be available for you and your chosen team members to review under each job OR on the applicants page.

If an Applicant does not apply for your position online but you still want to add their information to the system, you can add Applicants manually into the system by clicking Recruitment —> Applicants —> Add Applicant.

You can choose to manually adding in a new Applicant's information using First Name, Last Name and Email Address. You can also choose to associate the Applicant with a specific Job or not associate that Applicant with a Job at this time. Linking past Applicants with a new position can always be done at a later time.

Linking Past Applicants With New Positions

In HR Partner, you can find past Applicants and associate them with new positions. This gives you a full overview of any positions they've applied for in the past and will help you avoid double entry.

To get started, navigate to Recruitment > Applicants.

Select the applicant's name. 

Find the button on the right named Applicant Actions and select Add Job Application.

You will then be prompted to associate them with a new job.

After that, you will see the new job they've applied for along with any past positions they've submit applications for.