Adding & Managing Job Applicants

Once you've posted a Job, Applicants will begin to apply and filter into the system. By default, any Job Applicant who applies to a specific and open Job Listing will be tied to the Job Listing, but there are also ways to manually import Applicants as well (more on this later).

To view all Applicants in your Recruitment section, go to Recruitment > Applicants.

Manually Adding Applicants

After publishing a Job, Applicants can apply online and submit their applications. These applications will be available for you and your chosen team members to review under each job OR on the applicants page.

If an Applicant does not apply for your position online, but you still want to add their information to the system, you can add Applicants manually into the system by clicking Recruitment > Applicants > Add Applicant.

You can choose to manually adding in a new Applicant's information using First Name, Last Name and Email Address. You can also choose to associate the Applicant with a specific Job or not associate that Applicant with a Job at this time. Linking past Applicants with a new position can always be done at a later time.

Linking Past Applicants With New Positions

In HR Partner, you can find past Applicants and associate them with new positions. This gives you a full overview of any positions they've applied for in the past and will help you avoid double entry.

To get started, navigate to Recruitment > Applicants.

Select the applicant's name. 

Find the button on the right named Applicant Actions and select Add Job Application.

You will then be prompted to associate them with a new job.

After that, you will see the new job they've applied for, along with any past positions they've submitted applications for.

Managing Your Applicants

As your Applicants come in, they will be placed in the first stage in the Job Applicant Stage Template selected in the Job's settings. Go to Recruitment > Jobs > and into the Job you wish to review the Applicants. On the page, you can drag and drop Applicants to another stage, bulk email Applicants in each stage (you can learn more about Using Emails in Recruitment here), and go into your Applicants' profiles to manage them specifically.

Bulk Configurations for Applicants:

• Sorting Applicants in a Job Application Stage—select the three-dot icon to sort the Applicants in a stage based on first name, last name, star rating (based on scorecards), and date applied.

• Move Applicants in Bulk—select the three-dot icon to move all the Applicants in one stage to another (so you are not doing this one by one). This is helpful when you feel all the Applicants in a stage deserve to move on to the next stage in the interview process (or just the opposite, if they all need to be moved to a stage for those not moving forward).

• Stage Selection Size—This option allows you to adjust the visible size of your Job Application Stages in a job.
  • Fixed: Makes the stage box fixed on the page with a scrollbar to look through the Applicants if there are many.
  • Minimize: Minimizes the stage entirely. You will need to select the other two options to increase the size.
  • Fit: Doesn't include a scrollbar, so all Applicants in the stage will be visible on the page. This may make the stage box longer.