Users & Companies

Definitions

In this documentation, we use the terms 'user' and 'employee' a lot.  What do they mean, and what is the difference?

User (Admin)

A user is the administrative user who can log into HR Partner and maintain details about ALL the employees in your company.  Users can either have supervisor privileges (i.e. no restrictions at all), or they can be restricted to only working with employees in a particular department.  They can even be restricted to doing only certain tasks with the employees under their control.

Employees

Employees are the individual staff or team members that work for your organisation.  Employees can log into the Employee Portal section of HR Partner, but will only be able to see their own information.  Employees cannot look at data for another employee, or any other broad statistics about the company.

Note

Bear in mind though, that a Manager within a company can be an Employee in HR Partner AND also be a User who can work on other employees.

Multi User Access

As seen in the previous section, each HR Partner company or account can have multiple users working within it.

However, did you know that you can also have a single HR Partner user working in multiple companies?  This is so that HR Consultants who may act as an independent contractor to multiple companies can still use HR Partner to maintain all their client databases.

We have built HR Partner from the ground up to support this sort of functionality and flexibility.

Note

Please be aware that while we restrict the number of employees in HR Partner depending on the subscription plan you are on, we do NOT restrict the number of administrative users that you have have working on those employees.