Managing the Pinboard
Your Virtual Pinboard
HR Partner offers a Pinboard function which is designed to replicate your office Pinboard for those working in a virtual world. Whether you're looking for a lunch date, have something to sell or need help from an Excel wizard, the Pinboard is a great way to reach out to your colleagues within a few simple, short steps.
Viewing the Pinboard
The Pinboard is only accessible via the Employee Self Service Portal. To get there, simply log in to you ESS and scroll to the bottom of the menu on the left-hand side, and you'll see "Pinboard":
Adding a Pin
To add a new Pin you must access the Pinboard from your ESS by following the steps outlined above. Then you will see the options to "Add A New Pin" on the top right-hand side of your screen:
Note
Pins will be displayed for a maximum of 365 days. If a Pin is in breach of company guidelines or deemed offensive to another employee, it can be removed by an Administrator at any time.
Deleting a Pin as the Author
If you publish a Pin that you later wish to remove, you can do so easily by viewing the Pinboard from your ESS, heading to the relevant Pin and selecting the delete icon on the bottom right corner.
Note
You will only see the delete icon on Pins that you have published yourself. For any other Pins you wish to have removed, please follow the steps outlined below.
Reported Pins
If an employee is dissatisfied with a Pin published by another individual, they have the option to report it to an Administrator. To do this they will select the asterisk on the bottom right corner of the Pin, this will trigger an email and a notification on the Admin User dashboard.
There will be a notification on the Admin Dashboard for the main company admin only, which advises of a pin being reported.
Then if they go to Setup > Tools > Manage Pins, they will see all pins, including reported ones and they can delete as they wish.
Deleting a Pin as an Admin User
As an Admin User within the system, you can delete a Pin at any time (if you have the Advanced Permission "Can edit system and company information in the system" ticked on). To do this you need to head to the menu in your Admin account and select Setup > Tools > Manage Pins and you will see a list of all available Pins, with each item having the delete icon alongside it:
