Managing the Pinboard

Your Virtual Pinboard

HR Partner offers a Pinboard function which is designed to replicate your office Pinboard for those working in a virtual world. Whether you're looking for a lunch date, have something to sell or need help from an Excel wizard, the Pinboard is a great way to reach out to your colleagues within a few simple, short steps.

Viewing the Pinboard 

The Pinboard is only accessible via the Employee Self Service Portal. To get there, simply log in to you ESS and scroll to the bottom of the menu on the left-hand side, and you'll see "Pinboard":

Adding a Pin

To add a new Pin you must access the Pinboard from your ESS by following the steps outlined above. Then you will see the options to "Add A New Pin" on the top right-hand side of your screen:


Pins will be displayed for a maximum of 365 days. If a Pin is in breach of company guidelines or deemed offensive to another employee, it can be removed by an Administrator at any time.

Deleting a Pin as the Author

If you publish a Pin that you later wish to remove, you can do so easily by viewing the Pinboard from your ESS, heading to the relevant Pin and selecting the delete icon on the bottom right corner.


You will only see the delete icon on Pins that you have published yourself. For any other Pins you wish to have removed, please follow the steps outlined below.

Reporting a Pin

If an employee is dissatisfied with a Pin published by another individual, they have the option to report it to an Administrator. To do this they will select the asterisk on the bottom right corner of the Pin, this will trigger an email and a notification on the Admin User dashboard

Deleting a Pin as an Admin User

As an Admin User within the system, you have the ability to delete a Pin at any time. To do this you need to head to the menu in your Admin account as select Setup > Tools > Manage Pins and you will see a list of all available Pins, with each item having the delete icon alongside it: